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List of Partners vendors. Share Flipboard Email. Karen Schweitzer. Business Education Expert. Karen Schweitzer is a business school admissions consultant, curriculum developer, and education writer. She has been advising MBA applicants since Updated January 02, Featured Video. Cite this Article Format. Schweitzer, Karen. However, there is a right way and a wrong way to write these letters. A recommendation letter should include information on who you are, your connection with the person you are recommending, why they are qualified, and the specific skills they have.
Whenever possible, it's helpful to provide specific anecdotes and examples that illustrate your support. For example, rather than simply stating that a candidate is a strong writer, mention that they wrote a prize-winning essay. If someone has achieved awards or special recognition for their accomplishments, mention it. When writing a specific letter referring a candidate for a particular job opening, the recommendation letter should include information on how the candidate's skills match the position they are applying for.
Ask for a copy of the job posting and a copy of the person's resume, so you can target your recommendation letter accordingly. Try to use keywords from the job listing in your recommendation.
The letter should include your contact information for follow-up. Finally, be prepared to answer questions about your endorsement of the candidate. This recommendation letter template shows the format of a typical letter of recommendation , with details on what to include in each paragraph of your letter. Salutation If you are writing a personal recommendation letter , include a salutation Dear Dr. Williams, Dear Ms. Miller, etc. If you are writing a general letter, say " To Whom it May Concern " or simply don't include a salutation.
Paragraph 1 — Introduction The first paragraph of the recommendation letter explains the purpose of the letter, as well as your connection to the person you are recommending, including how you know them, and for how long. Paragraph 2 — Details The second paragraph of the recommendation letter contains specific information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details.
Paragraph 3 — Summary This section of the recommendation letter contains a brief summary of why you are recommending the person. State that you "highly recommend" the person or that you "recommend without reservation" or something similar. Paragraph 4 — Conclusion The concluding paragraph of the recommendation letter contains an offer to provide more information. You can include a phone number within this paragraph.
Another option is to include a phone number and email address in the return address section or signature of the letter. Letter Closing Finish up your letter with a formal letter closing and your name and title. If you are mailing a hard copy of the letter, include your signature underneath your typed name:.
Signature for hard copy letter. Writer Name Job Title. While letter templates are great starting points for your own message, you should always edit a letter to fit your situation. The following template can be used for an employment reference, as well as a reference for graduate school.
Letter of Recommendation Format Below is a template with an example of the format for a letter of recommendation. A template can help you with the layout of your letter. It shows you what information to include and how to organize your letter.
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